Lisa Conway – FLORIDA TODAY
Q: Why is multitasking harder since I retired –and have even more time?
A: Staying organized and multitasking effectively has never been easy (at least for me). And this can become more challenging as we age. In the 1950’s, an essay in the Economist magazine postulated that “work expands to fill the time available.” Simply put, if we have more time to complete a project – we’ll take it. Procrastinators know what I’m talking about. 
Without deadlines and a tight schedule, things may not get done as quickly and efficiently as they once did. Read on for some organizing tips.
Prioritize & Write Things Down
Start each day by identifying 3-5 top priorities. Ask yourself: “What do I need to do? What would I like to do?” This helps to prioritize the tasks that matter most. Then – write them down. Relying on memory alone was probably never a good idea – and it gets tougher with age. I’m a “to do” list kinda gal. Some people use planners, others hang a calendar (or use a digital version), but there are notes apps, phone alarms and all manner of low or high tech ways to stay on track.
Rules to Live by
If a task takes one minute or less (short email, putting away a dish), do it right then. This prevents little tasks from piling up. The “touch once” rule says, if you pick something up, deal with it right away. Don’t start a new pile — complete the task. Piles of clutter = stress. Spend a few minutes tidying up for fewer distractions from the tasks at hand.
Structure with Time Blocks
If you’re not a natural multitasker, try time blocking. Dedicate specific times for certain tasks, such as errands, phone calls, or returning emails. This structure allows for focus. Don’t forget to pencil in some down time. Mental breaks improve productivity and focus, regardless of age.
Big Tasks? Small Steps!
Large tasks can feel intimidating, leading to procrastination. Instead of “organize the garage,” consider “sort bottom shelf this weekend.” This small step is defined and doable – and will incentivize you to keep going.
Say No Without Guilt
It’s okay to say no to non-essential commitments. This actually has gotten easier for me with the passing years. Protecting your time helps keep your tasks manageable. And if some days get away from you, that’s okay. Reflect, reset, and try again tomorrow.
In some ways, getting older means working smarter. For more tips on multitasking and organization, join me May 9 for Senior Health Friday with Nurse Lisa. RSVP online or call 321-751-6771 in Viera.
Lisa Conway is a Registered Nurse, Certified Dementia Practitioner and a Certified Care Manager for One Senior Place Care Management, Viera. Ms. Conway hosts a monthly seminar, ‘Senior Health Friday with Nurse Lisa.’ One Senior Place is a marketplace for resources and provider of information, advice, care and on-site services for seniors and their families. Submit your questions to AskOSP@OneSeniorPlace.com. For immediate help, call 321-751-6771 or visit One Senior Place, The Experts in Aging.
